Event Planning Resources

So you’re ready to begin planning your event. This page is intended to guide you through the event planning process and provide you with helpful resources.

First, review the 2 steps detailed below.

Step 1 – Scheduling your event

There are three key things you will need to know before scheduling your event.

  1. What rooms/spaces are available?
    Please start by emailing Cheryl L. Heath at heathcl@sunybroome.edu
  2. What else is going on around campus?
    Be sure to check with both Maintenance 778-5007 and Public Safety 778-5083 to see if other events could have an impact on the date you are considering. NOTE: You may need special permission from Public Safety in the event that any parking, occupancy, or excessive traffic concerns arise.
  3. Co-Sponsored and 3rd party events: (These events require very specific approvals)
    If your event involves an off campus company or group you will need to provide an insurance certificate (Contact 778-5012).
    You also will also need to fill out a Co-Sponsored Event Form
    . This form details all the steps required to initiate this type of event. Co-sponsored events CANNOT BE SCHEDULED, and space will not be set aside, until this form is fully completed.
    Note: if no college department is officially associated with this event, it may be handled as a rental. Please Contact Continuing Ed for details at 778-5012.

Step 2 – Setting up your event and arranging for specific needs

  1. Setups:
    To arrange for the setup of spaces, tables, chairs, power, signage, staging, or room layout needs, please contact our Maintenance Department via this web form.
  2. Buildings and Parking:
    To arrange for access to buildings, and discuss parking permissions and needs, please contact our Public Safety Office  at 778-5083
  3. Technical Support:
    Please use the Technical Request form (CSR – on campus only) or call 778-5657
  4. Audio & Presentation Media Support:
    Need microphones, a PA system, or a data projector?  Please fill out this request form.
    Note: MarCom does not provide Video Taping and Photography services for events
  5. Catering:
    Please contact -
    Helen DeVita
    Catering Director
    American Dining Creations
    P: 607-778-5140
    C: 607-237-5572
  6. Promotion: Need promotion for your event? Please fill out the “share your news” form.