Starfish allows you to make blocks of time available on your Starfish calendar and permits
students to self-schedule. When a student selects a day/time you will both get email
confirmation. You can adjust your availability at any time and have multiple locations
Students can only schedule an appointment at times you indicate are available by adding office
hours or group sessions. The Office Hours option is geared toward setting up a recurring block
of time on a regular pattern such as weekly or daily at a certain time. If you want to set up a
group of Office Hours that are less structured, use the Scheduling Wizard.
Before you begin establishing appointments, you need to set up your
Appointment Preferences. Click on the Starfish Navigation Tool.
Click on your name and then select Appointment Preferences.
The Basics section allows you to manage your office hour blocks. You can change these
whenever you add a block of office hours.
- Select a value for Minimum Appointment Length. Starfish recommends 15 minutes.
This allows the student to schedule with you on the 15, 30, 45, and hour mark. The
reason the student selects will reflect the length of the meeting. This will be used as the
default when you set up new Office Hours. (Your institution settings for specific
appointment reasons may override your selection when a student makes an
- Select a radio button and specify the specific value to define your Scheduling Deadline.
The deadline is imposed based on the start time of any office hour blocks vs.an
individual time slot. If set to ‘None,’ a student may schedule an appointment with you
right up to the time slot.
- Check the box to “Allow drop-ins after deadline has passed” if you wish to include a
note in your calendar letting students know that they cannot schedule but can walk into
your office after the scheduling deadline has passed.
The My Locations section allows you to enter one or more locations for your meetings
with students. Meetings can be in an office, online, over the phone, or anywhere else
you’d like. When you build your calendar availability and add Office Hours, you will have
the opportunity to select which of these locations apply to each set of hours.
- Select Add Location. A new window displays.
- Select the Type of location, enter a descriptive Name and enter any relevant Instructions. Note: Students will see this information when scheduling an appointment for office hours that have been designated for this location.
- When you are finished, select Save. Repeat this process to add any additional meeting locations.
Open your Starfish account,click on the “Appointments” tab at the top of your page.
Click the Office Hours button.
Edit the options for day, time,etc. Remember, these will be repeating appointments so select the recurrence option carefully. You will also want to set an end date.
Specify the location of appointments such as your office, phone, etc. Additional locations can be added
(*You can add ‘virtual’ and/or ‘phone’ as a location, too)
Select appointment type(s) and enter specific instructions that you want to send students that schedule with you.
Click Submit to save your office hours.
If you do not have static office hours or if you need a more flexible and fluid scheduling option, the Scheduling Wizard can be utilized. This feature is particularly useful for advising weeks, midterm course meetings, or other scenarios where you need to hold several different office hour sessions for students within a week or two.
The Scheduling Wizard button is located near the Office Hours button that we just reviewed.
Enter the Title, Location (Where?), Duration (How long?) and the appropriate appointment type.
Instructions that apply to all of the appointments can be entered, too.
Click the Next button.
The Date and Time page of the wizard is displayed using a Monday through Friday grid for the current week. The date range is displayed in the top right corner of the grid. Use the < > controls to the right of the date range to navigate to the week in which you want to begin scheduling the office hours.
In the selected week, enter the start and end times for each block in the appropriate day columns. You can schedule multiple office hour blocks on any day within the week.
To add blocks to another week, use the < > controls to move to the next week. Don’t select finish until you’ve entered all the blocks! Select Finish to create all the office hour blocks. A summary window displays the days and times you have established appointments.
Now you can direct students to self-schedule!
Directing Students to Self-Schedule in Starfish
Instruct Students to login to MyCollege and click on the Starfish icon on the MyCollege LaunchPad.
From the Starfish Navigation Tool (also known at the Hamburger) direct them to select “My Success Network.”
Instruct them to search for the person they would like to schedule with using the “Search Services and People” toolbar.
Once they click on the name of the advisor/professional they want to meet with, the professionals page will populate with a “Schedule Appointment” button.
Students can then select the reason for the appointment and they will then be directed to a calendar of days and times that are available for the appointment. The student should select the date and time that works best for them and then they can confirm the appointment.
You can direct students to the Student Getting Started Guide for more detailed information on how they can set up their profile and schedule appointments.
For additional information on how Starfish can support you and your team, contact a Starfish Core Team member for additional support and assistance.
If you would like to take a deeper dive and learn more about the advanced features available in Starfish, here is a link to Hobsons Managing your Calendar Guide .