FAQ

The method of adding favorites to your main menu is different in the new portal. See steps below:

1. In the top right corner of the homepage, select on the profile circle with your initials. Select “Preferences”.

2. Scroll down to Messages Administration. Under Manage Favorites, select “Manage”.

3. For any page or link that you want to add to your Favorites, select the button off to the far right of each one you want. They will turn green when they are activated as a Favorite.

4. Make sure to scroll to the bottom and select the “Save All” button.

5. Now, you will see your Favorites tab is added to the top of your left sidebar menu, with all the items you selected.
To remove one, or the entire Favorites tab, just walk through the same steps above, and deactivate all pages in the Favorites settings.

1. To see leave hours, look in the left hand menu under Employee > Pay Information > Leave Balances.
Select Leave Balances, and it should open the Banner 9 Employee Services platform in a new tab.

2. You will now see your full leave balance information page.

Web time entry – Hourly Timesheet Submission Directions

1. Go to mycollege.sunybroome.edu > Employee > Employee Dashboard (Banner)
   From Employee Dashboard- on the right side, Select button “Enter Time”

2. Pick the position you are entering time for and select button “Start Timesheet”

3. Select the date (will highlight blue)
Enter “Start Time and End Time” by using the clock icon or by typing in the time as  shown. (make sure you are using AM/PM).
If you had a break in between, select “Add More Time” to add  additional time.
Select “Save” when done entering time. Select the Blue Arrows in the date area to go back and forth for the two  week time period.

4. Select “Preview” to see hours. Review for accuracy.
Before you can select submit, you need to check the  box at the bottom right that says you “certify your timesheet”.
Once checked, it will allow you to submit  for approval.

Legend:

 The Comment icon allows you to enter comments. For example if class is let out early, you would write “6/2/24, class let out early and reported to work early”.

The Copy icon lets you copy time entered on one day to multiple days within the pay period. After you enter your time and select save, select this icon and it will ask you which days you want to copy that same time to.

Use the Delete icon if you need to delete time entered. It will ask you if you are sure you want to delete the time before it is actually deleted.

The Pencil icon lets you edit your time after you have saved it.

  This statement tells you when the time sheet needs to be submitted by.

 

• Select “Approve Time” from the menu on the bottom right.

• You can select which pay period you are approving and you can sort by many things (example: not started, pending, in progress, person’s name, etc.)
• Scroll down on this page and it will show you who is in which stage of submission.
• When you select the person’s name, you will see their timesheet and can approve, return for correction or make changes (details) from that screen.

• Select “details” to see or make changes to timesheet hours with exact days entered
• To get to the previous screen, Select “Return”
• Select “approve” if all the hours are correct
• If changes need to be made, you can select to delete out a leave category, Select “yes” then Select “Save”.
• You can add a different leave category with the amount of hours. Or you can select the pencil to edit the number of hours of the leave time already entered.
• Select “Preview” to see the leave report and “approve”.
• Select “Return” to go back to the complete list.

• From the Employee Dashboard – Select “Enter Leave Report” from the menu on the bottom right.

• Select which month you are entering time for ”Start Leave Report”

• Select the day – (Example: 5/2 selected and highlighted Blue)
• Select “Add earn code” and select which form of leave time used – enter number of hours (3.75 half day or 7.5 full day)
• Select “save”

• If time is entered wrong and you want to delete it, select the circle with line in it at the right side, it will ask if you are sure you want to remove it before proceeding.

• When all days are added – Select “Preview”
• Review and select “I certify” box at the bottom THEN select submit

• Select “Approve Leave Report” from the menu on the bottom right.

• You can select which month you are approving and you can sort by many things (example: not started, pending, in progress, person’s name, etc.)
• Scroll down on this page and it will show you who is in which stage of submission.
• When you select the person’s name, you will see their leave report and can approve, return for correction or make changes (details) from that screen.

• To get to the previous screen, Select the button “Return” along the bottom of the page

• If changes need to be made, you  can select to delete a leave category, Select “yes” then select “Save”.
• You can add a different leave category with the amount of Or you can select the pencil icon to edit the number of hours of the leave time already entered.
• Select “Preview” to see the leave report and “approve”.
• Select “Return” to go back to the complete list.

1. After logging into your MyCollege account, Select “FACULTY” from the left side menu.
   
2. Select “Grades” from the left side menu.
   
3. Select “Attendance & Midterm Grades” from the left side menu.
   
4. Select the “Attendance and Midterm Grades” tab.  You should see the current semester for the Term.  Please know that you may sort according to Subject, Course, Section, Title, Term, and CRN by selecting the arrows next to these fields.There are 2 scenarios for posting first attendance.
   • • Senario A: All students are attending. Every student in your class attended at least once before the attendance due date (census date), College Academic Calendar | Registrar,  enter the number one (1) into the Hours Attended field, for the first student, then select the Save button.
       
       In the above example, all students attended or participated prior to the attendance due date.  Note that the number “1” was entered in the Hours Attended field for the first record only.  There is nothing entered for all other students on the class list since they have been attending.After selecting “Save”, the following message should appear:  Save Successful, grading for CRN (number) is still In-progress”.  This means that your attendance has been posted successfully for that class, and also grading is in progress because final grades have not been entered yet.
       
     • Scenario B: At least one student has not attended before the attendance due date (census date), College Academic Calendar | Registrar, In this case, please enter the number zero (0) into the Hours Attended field, for those students who are not attending, then select the Save button.
       
       In the example above, 2 students, pertaining to the second record and the last record, did not attend prior to the attendance due date (census date).  All other students attended prior to the attendance due date (or dropped the class or are auditing the class).  Please note that nothing is entered for those students who attended prior to the attendance due date (census date).After selecting “Save”, the following message should appear:  Save Successful, grading for CRN (number) is still In-progress”.  This means that your attendance has been posted successfully for that class, and also grading is in progress because final grades have not been entered yet.Select “OK” then following the above process for any other classes that you might be teaching for the semester.
       

   Please note:

   Please do not post anything for students your class list that are auditing your class. Students with a midterm grade of “AU” (Audit) and students with Midterm Grades of “SA” (Senior Audit) are auditing your class.  We do not post attendance nor grades for these students.

   Please refer those students who have been attending your class, but do not appear on your class list, to the registrar’s office, Student Services building room 105 or email registrar1@sunybroome.edu.

5. When you have completed posting all of your attendance for all of your classes, you may log out of your MyCollege account.Select the profile image in the upper right corner.
   
   Then select “Sign Out”.
   

Please contact the registrar’s office if you have any questions.
Registrar1@sunybroome.edu 607-778-5527
or
Marty Guzzi, Registrar
guzzimj@sunybroome.edu 607-778-5295

1. 1. After logging into your MyCollege account, Select “FACULTY” from the left side menu.
      
   2. Select “Grades” from the left side menu.
      
   3. Select “Attendance & Midterm Grades” from the left side menu.
      
   4. Select the “Attendance and Midterm Grades” tab.  You should see the current semester for the Term.  Please know that you may sort according to Subject, Course, Section, Title, Term, and CRN by selecting the arrows next to these fields.
      
   5. . You should see only your classes that pertain to the current semester located under the “Term” header.
      
      Please Note:  you may sort by Subject, Course, Section, Title and CRN.  The sort arrows exist on the right-hand side of these fields.
   6. There are two possibilities – you may have a class where everyone attended, at least once, on or after the second attendance start date, College Academic Calendar | Registrar, or you may have a student(s) that did not attend, at least once, on or after the second attendance start date, College Academic Calendar | Registrar

      Examples of posting the Attendance for both of these situations follow.

      Example 1- All students on your class list attended at least once on or after the second attendance start date, College Academic Calendar | Registrar.If every student in your class attended at least once, on or after the second attendance start date, College Academic Calendar | Registrar, enter a “2” (two) in the “Hours Attended” field for the first person only on your class list. If your class list consists of more than one page, please do not enter the “2” for the first person on every page.  Only enter the “2” for the first student on the first page only.  Please select “Save” when you are finished posting attendance for that page.
      

      In the above example, all students attended or participated on or after the second attendance start date, College Academic Calendar | Registrar. Note that the number “2” was entered in the Hours Attended field for the first record only.  There is nothing entered for all other students on the class list since they have been attending.

      After selecting “Save”, the following message should appear:  Save Successful, grading for CRN (number) is still In-progress”.  This means that your attendance has been posted successfully for that class, and also grading is in progress because final grades have not been entered yet.
      

      Please note:

      If a “1” appears in the “Hours Attended” field, it should be removed while reporting second attendance.   If the first student on your class list already as a “1” in the “Hours Attended” field, please use your backspace key to remove the “1”and replace this with a “2” if all students have attended on or after the second attendance start date, College Academic Calendar | Registrar.

      Please know that grades that may appear in the Grade column pertain to the midterm grades that you posted.

      If the first student on your class list has a Midterm Grade of “Not Gradable” or “AU’ or “SA” please ignore that record and enter your attendance accordingly starting with the next student on your class list.

      Please do not post anything for students your class list has a Midterm Grade of “Not Gradable” or “AU’ or “SA”.  Students whose Midterm Grade = “Not Gradable” have dropped your classes.  Students with Midterm Grades of “AU” (Audit) and students with Midterm Grades of “SA” (Senior Audit) are auditing your class.  We do not post attendance nor grades for these students.  In the example above, nothing is entered for these students.

      Please select “Save” when you have completed your attendance.  You should get a message indicating “Save Successful”.  The message may also indicate that grading for the CRN is still in progress because final grades will be entered at a later time in our semester.

      Example 2 – Not all students on your class list attended at least once on or after the second attendance start date, College Academic Calendar | Registrar.

      Please enter “0” in the “Hours Attended” field for those students who did not attend on or after the second attendance start date, College Academic Calendar | Registrar.  Also enter the last date of attendance in the “Last Attend Date” field for these students who did not attend on or after the second attendance start date, College Academic Calendar | Registrar. For all other students who have been attending, please do not enter anything for them. Please select “Save” for each page.
      

      In the example above, 2 students, pertaining to the second record and the last record, did not attend on or after the second attendance start date, College Academic Calendar | Registrar.  All other students attended on or after the second attendance start date, College Academic Calendar | Registrar. (Or dropped the class or are auditing the class).  Please note that nothing is entered for those students who attended on or after the second attendance start date, College Academic Calendar | Registrar

      Please remember to use the proper date format for Last Attend Date; 2 digits for the month (MM) 2 digits for the day (DD), and 4 digits for the year (YYYY).

      Please select “Save” when you have completed your attendance for that page.

      After selecting “Save”, the following message should appear:  Save Successful, grading for CRN (number) is still In-progress”.  This means that your attendance has been posted successfully for that class, and also grading is in progress because final grades have not been entered yet.

      After reviewing this message, please select “OK”.
      

      Please note:

      Please know that grades that may appear in the Grade column pertain to the midterm grades that you posted.  

      If the first student on your class list has a Midterm Grade of “Not Gradable” or “AU’ or “SA” please ignore that record and enter your attendance accordingly starting with the next student on your class list.

      Please do not post anything for students your class list has a Midterm Grade of “Not Gradable” or “AU’ or “SA”.  Students whose Midterm Grade = “Not Gradable” have dropped your classes.  Students with Midterm Grades of “AU” (Audit) and students with Midterm Grades of “SA” (Senior Audit) are auditing your class.  We do not post attendance nor grades for these students.  In the example above, nothing is entered for these students.

      If a “1” appears in the Attended Hours field, it should be removed while reporting second attendance.   There are 3 different scenarios: 1.) Please remove the “1” for the first student if you have students who did not attend on or after the second attendance start date, College Academic Calendar | Registrar. Then for those students who did not attend on or after the second attendance start date, College Academic Calendar | Registrar, please enter a “0” in the “Hours Attended” field and “Last Attended Date” into that field. 2.) Please change the “1” to “0” in the “Hours Attended” field if this first student did not attend on or after the second attendance start date, College Academic Calendar | Registrar, and enter the “Last Attend Date” into that field.  3.) If the first student on your class list has a Midterm Grade of either “Not Gradable” or “AU” or “SA”, please ignore that record and enter your attendance accordingly starting with the next student on your class list.

      It should be noted the “1” should be removed in the “Hours Attended” field while reporting second attendance in all scenarios.  The “1” should not be used under any circumstances when posting second attendance. In all cases in which a “0” is posted in the “Hours Attended” field, the “Last Attended Date” must be entered for these students who are not attending.  Thank you!

      Please refer those students who have been attending your class, but do not appear on your class list, to the registrar’s office, Student Services building room 105 or email registrar1@sunybroome.edu.

   7. When you have completed posting all of your attendance for all of your classes, you may log out of your MyCollege account.

      Select the profile image in the upper right corner.
      
      Then select “Sign Out”.
      

   Please contact the registrar’s office if you have any questions.
   Registrar1@sunybroome.edu 607-778-5527
   or
   Marty Guzzi, Registrar
   guzzimj@sunybroome.edu 607-778-5295

1. After logging into your MyCollege account, select “FACULTY” from the left side menu.
   
2. Select “Grades” from the left side menu.
   
3. Select “Attendance & Midterm Grades” from the left side menu.
   
4. Select the “Attendance and Midterm Grades” tab.
   You should see your classes for the current semester.
   Please Note:  you may also sort by subject, course, section, title and CRN.
   
5. Select the course that you wish to grade.
   
6. Please know that we are assigning midterm grades of “D” or “U” or “F”.  Assign the midterm grades accordingly then select the “Save” button.
7. You should then receive a message, “Save Successful, grading CRN (number) is still in progress.  Your midterm grades have been processed successfully.  Grading is still in progress until the final grade due date becomes expired.
   
   Please Select “OK in the upper right.
   
   Please complete the above process for all classes that are assigned midterm grades for this semester.Please refer those students who have been attending your class, but do not appear on your class list, to the registrar’s office, Student Services building room 105 or email registrar1@sunybroome.edu.
8. When you are finished assigning midterm grades, you may log out of your MyCollege account.Select the profile image in the upper right corner.
   
   Then select “Sign Out”.
   

Please contact the registrar’s office if you have any questions.
Registrar1@sunybroome.edu 607-778-5527
or
Marty Guzzi, Registrar
guzzimj@sunybroome.edu 607-778-5295

Steps for Faculty to use MyCollege to Enter Final Grades:

1. Log into MyCollege:  mycollege.sunybroome.edu/SUNY-Broome/Home
   
   For additional security verification you have the option of selecting your email or phone to receive your security code.  In the example below, the user is selecting their cell phone to receive a text message:
   
   After selecting the verification option, for a text message, the last 4 digits of the cell phone will appear.  Please select the arrow after reviewing this:
   
   You will then receive a security code.  Please enter this code on the form below:
   
   This will bring you into the welcome page for the MyCollege Portal.  Please read the information then select the check box, then select “Go to MyCollege”
2. Select Left side menu item “FACULTY”
   
3. Select Left side menu item “Grades”
   
4. Select Left side menu item “Final Grades” link:
   
5. Select the “Final Grades” tab in the upper left
   
   You should see only your classes that pertain to the “202430 – Fall Semester 2024” located under the “Term” header.  The Grading Status should indicate “In Progress”Please Note:  you may sort by Subject, Course, Section, Title and CRN.  The sort arrows exist on the right-hand side of these fields.
6. Enter grades accordingly into the Final Grade field.  Please use the down arrow to select the grade. Only the appropriate grades for the course (A – F, S/U, etc.) should appear in the drop-down menu.   The following grades are available to choose from: A, A-, B+, B, B-, C+, C, C-, D, or F.  S or U would be used for S/U grading classes.  Please refer to our Grading Scale policy for more specific information, AA4010 Grading Scale Policy (sunybroome.edu)If the course is below the 100 level, asterisks appear after the grade (i.e. for MAT 096 grades of A* – F* should appear in the drop-down box).If you encounter the incorrect grading mode, e.g. S/U, rather than A-F, please contact the Registrar’s office (registrar1@sunybroome.edu or 607-778-5553).Please note the following:Please do not enter anything for Audit Grades, AU – Audit, and SA – Senior Audit.Please do not enter anything for those students that have the “Not Gradable” message. These students either withdrew themselves from the class, or were dropped administratively from the class due to poor attendance.When entering a final grade of “F” (or a final grade of “U”), please enter the students’ last date of attendance into the Last Attend Date field.  If the student completed the class, please enter the last day of classes, for that student. Please be sure to use the correct date format: MM/DD/YYYY, 2 digits for the month, 2 digits for the day, and 4 digits for the year (e.g. 11/18/2024, 12/05/2024, 12/17/2024).Please do not enter anything into the Hours Attended field.After entering the Final Grades, please be sure to select the Save button. If you have multiple pages, please be sure to select Save for each page:
   
7. After selecting Save you should get the message, “Save Successful, grading for CRN (number) is completed.”  The Grading Status should now indicate “Completed”.  Please be sure to check for these notifications.
   
8. Continue the above steps until all classes have been graded.You can come back and change grades anytime that the grading window is open. Once the grade due date has past, all grade changes need to be handled through the Registrar’s office using a grade change form.
9. When you are done entering your grades, you may log out of your MyCollege account:Select the profile image:
   Then select “Sign Out”
   

Please contact the registrar’s office if you have any questions.

registrar1@sunybroome.edu  607-778-5295

Or

Marty Guzzi, Registrar
guzzimj@sunybroome.edu 607-778-5295

Thank you!