DegreeWorks FAQ

Degree Works is a web-based advising tool and degree audit program that works with our existing Banner student system. It allows a student and faculty advisor to login through Banner Self-Service and view up-to-date information about a student’s progress towards graduation. The student and advisor can see which major requirements have already been fulfilled and which ones still need to be completed. AP, IB, transfer credit, and study abroad credit will all be visible as well. Degree Works also provides students the ability to see how their coursework would apply towards another degree program by using the What-If feature. Students could also utilize a GPA calculator to determine what grades they will need to determine a specific GPA for the term or a desired GPA for graduation.

Initial Degree Audits were built based on degree requirement as of fall 2010. A new degree audit is built every time the program requirements change. The student’s matriculation term decides which degree audit to use to display the degree requirements.

A Degree Audit in Degree Works is a review of completed and outstanding requirements necessary to complete a degree or certificate. The Degree Audit is divided into block requirements such as Degree (which are overall requirements for graduation), Program (which are program specific course requirements), and fall through blocks which identifies courses that are: in progress, courses that do not pertain to program, excluded courses, and courses not successfully completed. The Degree and Program blocks work like a checklist with boxes that are automatically marked when a requirement is met or is in progress (courses currently registered for).

No. Degree Works is not a replacement for academic advising. It is a tool to assist both you and your advisor to make sure you stay on track to your degree or certificate. However, information pertinent to your individual situation can best be addressed through regular contact with your academic advisor.

Degree Works provides students with access to their unofficial degree audit which lists information regarding their current program(s) of study including institutional requirements, general education requirements and program requirements. When using Degree Works, students will be able to:

• See degree requirements for their program (major/certificate) and dual degree if applicable.
• See how completed courses and courses in progress apply to degree requirements.
• Identify courses needed to complete their degree.
• View their grades and academic standing.
• View their overall GPA and program GPA.
• Create What-If audits to view requirements if intending to change current curriculum.
• Estimate how many semesters it will take to graduate.
• See how AP/IB/transfer credits are used to satisfy degree requirements.
• Learn the prerequisites and co-requisites for courses by clicking on the course numbers.
• Utilize the GPA calculators to determine what needs to be done to obtain your desired GPA.

At least four times a semester. Please review your degree audit:

• Before you meet with your academic advisor to discuss registration for an upcoming semester.
• After you register to ensure that the courses you selected applied to your requirements like you thought they would.
• After your grades for each semester are posted.
• Any time you make a change to your schedule.

Yes. Like other processes that you perform through MyCollege, Degree Works is accessed through your secure log-in. However, your advisor, faculty, and authorized staff will be able to view the information contained in your degree audit.

Yes. Degree Works is laid out in block format displaying degree and program (major/certificate) requirements. Look for unchecked boxes to identify requirements that you still need to complete. You may also select the Registration Checklist worksheet format and view to see and print a condensed list of these courses.

Yes. On the Degree Audit Worksheet, click on the ‘Class History’ link at the top for a printable list of courses taken at SUNY Broome as well as any transfer credits you may have been granted. To print select Ctrl P on the keyboard.

It may be the browser that you are using. We highly recommend that you use Google Chrome to access Degree Works and obtain your Degree Audit.

Yes. By using the “Save as a PDF” button, you can save or print a PDF version of your audit. You can also select “Print” at the top of your audit directly under SUNYBROOME. Any information you choose to print is the responsibility of the student. Please be aware that this information contains your student ID number as well as an unofficial version of your academic record.

Courses from which you have withdrawn will appear in the “Not Successfully Completed” block on the bottom of your audit with a grade of “W”.

The information in Degree Works is refreshed each night. As changes are made to your record (e.g., grade changes, changes in program, course substitutions/waivers or classes added/dropped, academic standing) you will be able to view in Degree Works the next day.

Please ask your academic advisor for assistance. The first step is to clarify what information you believe is wrong. These are the most common problems and courses of action:

• My major is wrong on my audit.
  If you have not officially changed your major, contact the division you are in to fill out the proper paperwork.
• The requirements for my major are wrong.
  Look at the catalog term that appears on the program requirements block of the audit. According to our records, this is the catalog term that you are using to complete your program requirements. If you believe you should be using older or new requirements, contact your academic advisor to complete the paperwork to change the catalog term.
• My transfer courses do not appear in the right place.
  If you are concerned about a transfer course that should be applying in the audit, contact your academic advisor
• Classes are not applying in the right place.
  Degree Works uses a ‘best fit’ approach for meeting requirements so classes may apply to different sections as you take more courses. If you have further questions, please contact your academic advisor.

If your Advisor is unable to assist you can then contact the Division Degree Works Specialists or the Registrar’s Office for further assistance in resolving the situation. The Division Degree Works Specialists contact information is listed on the Degree Works website, you can also receive assistance by sending an email to DegreeWorks@sunybroome.edu. Be sure to include name, SUNY Broome ID#, contact information, and an explanation of the issue.

Exceptions (Substitutions and Waivers) require paperwork to be submitted for processing. Since Degree Works is updated nightly it may take 24 hours before they appear on the audit. If you have any questions or concern contact your advisor or Division Degree Works Specialist listed on this website.

Your Degree Audit is not an official transcript. It is laid out in blocks and degree requirements. It is an advising tool that you and your advisor use to monitor your progress towards your degree completion. You must request an official transcript from the Registrar’s Office. An official transcript has a college seal and is printed on special transcript paper. An official transcript also lists all courses completed by term. To request an official transcript, visit SUNY Broome Transcripts and follow the instructions.

You can access your second Degree Audit by using the Degree drop down box at the top of the screen. See your advisor if you are in a dual degree and one of your degrees is not listed on the audit.

Yes. Once grades have been processed at the end of the semester, they are viewable on the Degree Audit.

No. Degree Works is only an advising tool. It can assist you in determining what courses you need to take. Depending on you program you may be required to meet with an advisor to obtain an alternate PIN to be used for registering classes through MyCollege. In MyCollege you will then build your schedule selecting days and times for each course you need to take.

If a student wants their AP/IB/transfer credits from other colleges applied to their program at SUNY Broome they must submit an official AP/IB grade report or college transcript. AP and IB credit is processed through the Registrar’s Office. College transcripts are reviewed by Academic Department Chairs to see which courses apply towards the SUNY Broome degree. These courses will appear on the Degree Audit once they have been processed, and will appear with a grade of ‘T’. AP/IB/transfer credits will not be counted in your GPA, but will be counted as attempted hours towards completing degree requirements.

Each matriculated student should have an advisor name listed on the Degree Audit under the Student View block. You can send them an email by clicking on the advisor’s name. If no advisor is listed you can visit SUNY Broome Academic Advising for advising information for each Division.

You would use the What If feature for this. If planning on transferring to another SUNY institution you should complete 30 credits in a minimum of 7 of the 10 SUNY General Education Categories.

• Click on What If
• Select current catalog term
• For program select SUNY Gen Ed List of Courses
• Click on Process What If.

Use the What If feature by selecting a catalog term and the program you are thinking about changing to and then press the Process What If button. This will show you how your courses will apply to the new degree program requirements. For step-by-step instruction go the Degree Works website to view “Run a What If Audit”. Contact your advisor if you wish to change programs to complete the necessary paperwork.

Contact your advisor or program chair to discuss and complete the paperwork.

No. To graduate, you must submit an Intent to Graduate Form online and following the instructions. Or you could go to the Registrar’s office in the Student Services Building Room 105 to obtain and fill out an Intent to Graduate Form. Department Chairs will received a list of these students at the end of the semester when all final grades have been received, to certify they have met all of the degree requirements.

No. All GPAs are estimates only, because they do not take into account if you have repeated